Printing Pages with OneNote

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Twitter user @mhtopper asked me if it was possible to print just the 1st page of a document with OneNote. That question could be interpreted two ways: Printing the first page of a document to OneNote or Printing the first page of a OneNote page. Both are possible. Both are easy, once you know the trick.

Print only the first page to OneNote

Printing only the first page of a document (or anything else) to OneNote is done just as you would with any other printer.

From the document, click print. In the print dialog box, change the print selection to a range of pages. Change the page range from 1 to 1-1. This will force only the first page to print.

For example, if you were printing a page of a website from IE, you would set up the dialog as shown here:

That works for any kind of printing that uses the regular print dialog. But what if you are trying to print from Office 2010? The print dialog doesn’t come up. Instead, you get the print options in the backstage area. In this case, you would make the same kind of change, but it takes two steps. As shown here, you need to change the page range setting from “Print all pages” to “Print custom range”. When that option is chosen, you will get the option to set the page range. Again, set it to 1-1 and just the first page will print.

Print only the first page of a note page

That’s half the story. The other half is how to print just one page of your notes.  I am guessing you already figured out the answer, but I am going to give it to you anyway.

Because even OneNote 2010 still uses the old style Print dialog box, printing just the first page of a section means using the Print dialog (from File–> Print) and setting the range to be 1-1. Just as with any other program, this will send the first page of your notes to your printer.

What if the page to print isn’t the first page in the section?

Use Print Preview! Set the Print Range to be “Current section”, then page through to find out which page you wish printed. Once you know the page to print, click the Print button and select the range to print.

Want an image of a note page?

Got a set of notes that you need as an image? Use “Send to OneNote” as your printer from within OneNote.  You will get an image of the page that you can use elsewhere.

Do I do this? Yes – when I need to turn a set of notes into something I want to send to another person, but don’t want the other person to be able to change the content. I find it a bit easier than creating a PDF of the content.

What other printing tips would you like me to share? Post them in the comments and I will put them together!